Meeting Room Policy General Rules and Responsibilities In accordance with the Michigan Public Accommodation Act, any group whose membership is open to all, without restriction based on sex, race, or religion, may use the Library’s meeting rooms at no charge. This includes any professional or government group, or any local, organized, non-profit group in the Library service area. The rooms may be used for non-partisan, non-sectarian, or educational programs, and for other occasional purposes which do not involve the sale of goods or services. Library related activities take precedence over use by any outside group. § Any fees charged by groups not associated with the Library are restricted to an amount sufficient to cover the expense of the program, materials, or refreshments. The rooms must be reserved in advance, and will be scheduled on a first come, first served basis. A completed application must be presented to the Library staff before a reservation is confirmed. Reservations should include the amount of time necessary to set up the room, conduct the event, and clean up. The Library does not advocate or endorse the viewpoints of any group or individual. Meetings held by non-Library groups shall not be publicized in such a way as to imply Library sponsorship. The name, address, or telephone number of the Boyne District Library may not be used as the contact person. An adult must be present at all times and be responsible for the supervision of any groups of children under the age of eighteen using the meeting rooms. No decorations, posters, or any other materials may be displayed in the meeting room without prior approval. The meeting/program must be held within the confines of the meeting room and shall not disturb those using the Library’s public areas. Consumption of alcoholic beverages is prohibited, except by permission of the Board of Trustees for library sponsored events and/or fundraisers. Failure to abide by these rules may be justification for denying the group further use of the meeting rooms. The Library is not liable for injuries to people, damage to their property, or loss of property belonging to individuals or groups using the meeting rooms. Community Room - Lower Level Seating capacity : 80 folding chairs, fewer if tables are used. Hours : 7:00 a.m. to 11:00 p.m. The kitchen is designed for serving refreshments. No meal preparation is allowed. All appliances used must be cleaned after use. The telephone in the kitchen is for emergency use only. Applicants are responsible for setting up and putting away tables and chairs; for leaving the room, restrooms, and accessible areas in a neat and orderly condition, washing, drying and putting away any serving items used, removing all trash and debris from the building, vacuuming the carpet, turning out the lights, and locking the doors before leaving the building. All applicants should use the community room entrance on the north side of the building, adjacent to the parking lot. For meetings after Library hours, applicant must pick up keys to the community room during regular Library hours the day of the meeting, or the day before the meeting if the Library is closed on that day. Keys should be left on the kitchen counter when the meeting is over. Groups that meet on a regular basis in the community room and wish to store some items at the library may apply to use one standard sized tote, provided by the Library, which may be kept in the storage room adjacent to the community room. The Library is not responsible for the loss of or damage to any items stored at the Library. The number of totes is limited and will be issued upon approval by the Library Director. Any electronic equipment provided by the Library must be turned off, unplugged, and locked in the storage room. No smoking is allowed on Library premises. The Library does not supply dish towels, dishes, tableware, glasses, cups, coffee or coffee supplies. The person named on the application form will be held ultimately responsible for any damage repair, or for any special cleaning that is required after use Conference Room - Main Level Seating capacity : maximum 12 Hours : Regular hours of Library operation. Room must be vacated at least 10 minutes before closing time. No food is allowed in the conference room. Applicants are responsible for leaving the room in the same set-up configuration as it was found. The room must be left in a neat, clean, orderly condition. Any electronic equipment provided by the Library must be returned to the main circulation desk. Applicants must check in at the main circulation desk before going to the conference room. The Library Board of Trustees reserves the right to amend these regulations at any time. For good cause, the Library Director may waive any meeting room regulation and may deny or cancel any application for meeting room use.